Wellness Operations Assistant (FT Temp)

  • October 18, 2021 8:25 am
  • New York, USA, North America


Wellness Operations Assistant (FT Temp)

TemporaryAdmin Support

One Pierrepont Plaza, Suite 901, Brooklyn, NY 11201, Brooklyn, NY, US


Wellness Operations Assistant (FT Temp)     


Reports to:                                 Manager for Benefits and Wellness

Work Arrangement:                  Hybrid (Office and Remote)


Principal Objective

The express purpose of the Wellness Operations Assistant is to help reduce the risk of transmission of COVID-19 and other communicable illnesses by working closely with the Benefits and Wellness Manager to track and monitor vaccination proof and weekly COVID-19 test results.   To ensure accurate and confidential record keeping as it relates to employees’ vaccination and COVID-19 screenings.


Duties and Responsibilities:

  1. Monitor receipt of proof of vaccination and weekly COVID-19 test results for unvaccinated individuals;
  2. Produce weekly reports for managers which designate employees who are ‘cleared’ or ‘not cleared’ for active duty;
  3. Review submitted documentation for legitimacy and to approve acceptance into tracking database;
  4. Update the status of employees from “cleared” to “not cleared,” as applicable based on COVID-19 pre-screening questionnaire results or other new developments;
  5. Responsible for keeping appropriate records and reports to guarantee accuracy.  Coordinate with Manager for Benefits & Wellness to ensure safe, accurate, timely and confidential record-keeping
  6. Notifies the Benefits Manager of urgent and recurrent issues related to record-keeping
  7. Perform other duties as assigned.


Customer Service Approach

  • Represents and promotes Graham’s mission, vision and Pillars; demonstrates ownership and accountability through good planning, organization and timely follow up on assignments.

Position Qualifications:

  • High School diploma/GED required.  BA/BS preferred.
  • Strong administrative/office skills
  • Excellent computer and data-entry skills.  Knowledge of MS Word and Excel
  • Highly organized and detail-oriented


Competencies & Character Traits:

  • Strives to successfully manage projects deliver high quality work within deadlines
  • Strives to work collaboratively with a team of people of various cultures and backgrounds


Position Type

Full Time (Temp)


Commensurate with experience


Based in our Brooklyn Heights Office (One Pierrepont Plaza – Brooklyn, NY 11201)